Community Affairs Coordinator

The Community Affairs Coordinator plays a vital role in building meaningful connections between the Augusta Sports Council and the community. This full-time position is responsible for leading all volunteer recruitment, management, and recognition efforts while fostering strong relationships with Community Sports Groups (CSG’s) and other local organizations. The coordinator will actively develop strategies to engage the public in ASC’s mission, cultivate volunteer networks, and expand opportunities for community involvement. This role also serves as a key liaison, ensuring that community partners and volunteers feel valued, informed, and inspired to support ASC’s events and initiatives.

REPORTS TO: CEO

REQUIREMENTS

• At least 2+ years of sporting event coordination

• Bachelor’s degree or equivalent education and experience

• Pattern of progressively responsible professional experience

PREFERRED ADDITIONAL REQUIREMENTS

•   Experience in sports tourism

• Experience in sales or communications
  

CORE RESPONSIBILITIES

• Recruit, train, and manage volunteers for all ASC events and programs.

• Identify year-round volunteer needs, create position descriptions, maintain volunteer databases, and ensure safety plans are in place for events.

• Build and strengthen relationships with Community Sports Groups, schools, civic organizations, and local partners to support community events.

• Plan and lead outreach efforts to expand ASC’s presence in the community.

• Represent ASC at community events, meetings, and presentations.

• Organize volunteer recognition programs to encourage ongoing engagement.

• Serve as Volunteer Director for IRONMAN® 70.3® and manage the IRONMAN Foundation Grant Program.

• Assist with logistics, sponsorships, and volunteer support for major ASC events (e.g., State of Tourism, sports awards banquets).

• Maintain accurate event and volunteer records in ASC databases and provide timely updates to leadership and the Board.

• Support logistics for community events, including venue coordination, volunteer management, partner fulfillment, and media outreach.

• Help cultivate partnerships and fundraising opportunities with local organizations and sponsors.

• Ensure volunteers, partners, and supporters are properly acknowledged and thanked.

• Follow approved event budgets and contribute to a positive, team-oriented work environment.

• Complete administrative tasks as needed and take on other projects as assigned.

• Availability for evening meetings, weekend events, and occasional travel is required.

SKILLS AND ABILITIES

• Ability to work as a member of a team

• Strong interpersonal communication skills

• Ability to manage volunteers

• Ability to problem-solve

• Ability to work independently and be self-motivated

• Knowledge of special events planning and management

• Strong attention to detail and time management skills

• Strong writing/editing and verbal skills

• Strong prospect research and negotiating skills

• Proficiency in the use of computers, databases, word processing, spreadsheets and desktop publication

• Work is generally performed in an office environment, but may also be required to perform job duties in an outside setting for events

• Ability to continuously stand, bend, and lift up to 20 pounds frequently

• Ability to work in outdoor settings for events

PERSONAL CHARACTERISTICS

The Community Affairs Coordinator should demonstrate competence in the following:

• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.

• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

• Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and aligns with the values of the organization.

• Focus on Event Needs: Anticipate, understand, and respond to the needs of events to meet or exceed their expectations within the organizational parameters.

• Foster Teamwork: Works cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

• Lead: Positively influence others to achieve results that are in the best interest of the organization.

• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.

• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.

• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

• Creativity/Innovation: Develop new and unique ways to improve the number and quality of events of the organization and to create new opportunities

Work Environment

The Augusta Sports Council office is located in beautiful Downtown Augusta at 1010 Broad Street. The ASC shares office space with Destination Augusta. 

What’s in it for you?

• Health, dental, and vision insurance 

• Paid vacation and sick leave 

• Birthday lunch 

• Paid holidays 

• Flex time 

• 401K matching